We are delighted to be working with a local authority client, recruiting on their behalf for a Finance and Admin Officer, within the Improvement & Development function of Culture and Sport. This is a full time role, working from home intially, until the end of February 2021.
The post holder will work alongside other Finance and Administration Officers within the team to ensure that all administration and business support functions for the Culture and Sport Service are carried out effectively.
The post holder will also work with other staff across the Culture and Sport Service to ensure effective service delivery and support takes place.
Liaison with other Corporate Service functions will also be required in order to ensure “single” Council working is delivered.
To work as part of a team providing effective administration support to the Culture and Sport Service. This is a generic role and the post holder will be required to support financial and administrative tasks such as requisitioning; maintaining databases; income monitoring and debt progression; statistical analysis and reporting.The Service provides a range of services including Leisure Centres, Libraries, Durham and Bishop Auckland Town Halls, the Gala Theatre and the Killhope museum. Administration is a centralised function but may require some on-site working.
In addition the post holder will be required to challenge and streamline existing systems and working practices to remove unnecessary processes and create efficient communication and work streams. A flexible approach must be adopted at all times and the ability to cover a range of tasks is essential.
Role Duties and Expectations:
- Supporting and assisting the Office Services management team in the day to day delivery and development of the Administration function in accordance with the Council’s Policies and Financial Regulations.
- Provide general administrative support across the Improvement and Development function as directed by the Administration Co-ordinators.
- Provide on-site administrative support as directed by the Administration Co-ordinators.
- Assist with the formulation and development of policies, practices, initiatives and procedures in respect of the administration function.
- Deal with enquiries from internal and external customers using a ‘one-stop’ approach, resolving any issues arising as a result of that contact.
- Maintain up to date records of orders and invoices ensuring they have been dealt with in accordance with Council procedures.
- Ensure that any contractual obligations with suppliers, contractors and performers are met in terms of payment for the theatre, festival and events programme.
- Maintain service databases to ensure data integrity and enable accurate reporting.
- Assist with the preparation of Direct Debit payment runs for the Leisure Management System. Process defaulted payments arising and identify suitable case for debt progression.
- Maintain any financial analysis records to track performance and indicate profit or loss for individual service areas.
- Assist with maintenance of grant/funding records, preparing reports in accordance with terms and conditions.
- Maintain and monitor staffing records as directed by the Administration Co-ordinator.
- Assist customers wishing to book service run spaces for events. Administer the booking and support process, maintaining client liaison throughout.
Advantages of working via Nineteen Recruitment:
- Weekly pay paid via a PAYE equivalent model (at no cost to worker)
- Excellent level of support from the agency whilst you're in role
- Agency support with ongoing training / refresher training needs
- A point of contact between the worker and the client/place of work
- Offers the ultimate in flexible working
- You will be kept informed of any new and relevant work opportunities coming up in the future
Registration with Nineteen Recruitment is subject to satisfactory vetting procedures including Enhanced Disclosure; DBS registered to the online update service are welcomed.
Nineteen Recruitment is committed to equal opportunities and as such no applicant or worker will receive less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, race or employment status