Contracts Assistant

Public Sector
Francesca Metcalf
Tyne and Wear

Job Description

  • Responsible for organising and holding weekly meetings To obtain and extract data as well as analyse the data for the purposes of record control and the preparation of KPI data.
  • Responsible for compiling all contract documentation from a variety of sources
  • Responsible for creating and maintaining site and office project files and other documentation
  • Ensuring that the project files are maintained and information forwarded
  • Maintain computerised drawings register and update site/office project files with hard copies of drawings
  • Responsible for distributing drawings to relevant parties
  • Update and distribute Contractors reports
  • Obtain and update various contract documentation, for example Site Diaries, Site Induction sheets, Tool Box Talk sheets, Variation sheets, Architect Instructions
  • Assist the Supervisor on a monthly basis to compile the interim valuations/final accounts for each project including requesting of extensions of time
  • Communicate messages between Sections to ensure effective operational functioning
  • Request information, confirmation of details, instructions from Architects, Lead Consultant
  • Collate KPI information as required
  • Attend meetings and take minutes as required
  • Assist the Supervisor to prepare the Construction Phase Plan including method statements by providing admin support to ensure the plan is prepared
  • Distribute the Construction Phase Plan to the various parties and to ensure that the Foreman is briefed with regards to its contents by the Supervisor
  • General office duties including sending and receiving e-mails, letters, faxes and telephone calls
  • Provide information for Health and Safety file to the CDM Co-ordinator ensuring proof of handover is obtained
  • Identification of project files for archiving
  • Assist in the checking of timesheets to ensure correct project numbers have been recorded

In addition to the skills and experience required for the job, we would also expect candidate to have an NVQ Level 3 in Business Administration.

Who are Nineteen Recruitment?

Nineteen Recruitment are an ethical and honest recruitment company that specialises in Education, Social Care and Public Sector recruitment. Nineteen has strong relationships with schools, social care settings and all the local authorities across the North East, matching appropriately skilled and experienced candidates to their vacancies. Nineteen is passionate about delivering a high standard of candidate care, ensuring candidates feel well supported when either at work or seeking work.

Advantages of working via Nineteen Recruitment:

  • Weekly pay paid via a PAYE equivalent model (at no cost to worker)
  • Excellent level of support from the agency whilst you're in role
  • Agency support with ongoing training / refresher training needs
  • A point of contact between the worker and the client/place of work
  • Offers the ultimate in flexible working
  • You will be kept informed of any new and relevant work opportunities coming up in the future

Registration with Nineteen Recruitment is subject to satisfactory vetting procedures including Enhanced Disclosure; DBS registered to the online update service are welcomed.

Nineteen Recruitment is committed to equal opportunities and as such no applicant or worker will receive less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, race or employment status.

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